Vortex Fuel Card — NFC fuel cards + complete station management.Explore →
One ledger for a plant, a depot, a site and a chain. The scan, the invoice and the M-Pesa payment land in the same books. KRA eTIMS is in the core.
Type it once. The invoice, the stock and the M-Pesa payment land in the same books.
Every shilling posts once, to the right account, and the books always balance. Every posting is double-entry, lands only on detail accounts, and can never post twice. IFRS-structured P&L and balance sheet, budgets vs actuals, bank feeds with auto-matching, petty cash imprest, and multi-currency with FX revaluation.
TIMS/eTIMS invoice signing at the point of sale, VAT returns, withholding tax with certificates and monthly iTax exports. Compliance is a background process, not a month-end panic.
Daraja STK push at the till and in the customer portal — plus Airtel Money and other mobile wallets. Receipts post straight to the receivables ledger and reconcile automatically against the bank.
Bin locations with printed barcode labels, QC-gated receiving, FEFO picking by delivery run, blind cycle counts with approval workflow — and an installable scanner app that keeps working offline.
BOMs with co- and by-products, work orders with QC hold, actual-to-moving-average costing, and landed-cost vouchers that push freight, duty and clearing into true item cost.
Demand forecasting with safety stock, ABC/XYZ classes, supplier lead-time learning and lost-sales exposure. One click turns the plan into purchase orders and inter-branch transfers — through your normal approval queue.
Point of sale, sales orders with available-to-promise, credit management with supervisor release, pricing conditions with quantity breaks, and a configurable commission & compensation engine for reps and cashiers.
Customers order, pay by M-Pesa or other mobile money, and download statements online. Suppliers acknowledge POs, send ASNs, quote RFQs and submit e-invoices with automatic 3-way matching.
Eleven management report suites plus an AI-narrated monthly board pack — figures computed deterministically, narrative written for the boardroom, emailed as a branded PDF.
Each night the system watches cash, debtors, stock and the ledger. An alert names what is exposed and the next step. Ask in plain English. The answer shows the query it ran.
VortexERP Enterprise is not a distribution package with other industries bolted on. The same finance, warehouse, procurement and costing core is configured around the way your sector works.
Plants and processors — multi-level BOMs, work orders with QC hold, actual and moving-average costing, landed cost and warehouse scanning.
Explore →Manned guarding, CIT and response firms — client contracts and recurring billing, uniform and equipment issue, asset registers and payroll at thousands of staff.
Explore →Growers, processors and exporters — produce intake by lot, processing yields through BoMs, FEFO and shelf life, and outgrower payments by mobile money.
Explore →Building, civil and M&E contractors — cost centre per project, site stores and material issue, procurement approvals and plant registers.
Explore →Supermarket, pharmacy and franchise chains — central buying, distribution centre, branch replenishment, shrinkage control and one consolidated ledger, with VortexPOS at the till.
Explore →Restaurant groups, hotels and QSR chains — central kitchen and commissary, recipe and portion costing, multi-outlet procurement and one consolidated ledger.
Explore →Distributors, wholesalers and cash-and-carry — warehouse management with scanning and FEFO, predictive replenishment, customer and supplier portals, multi-branch stock.
Explore →Any large operation — manufacturers, distributors, retail and hospitality chains, contractors, agribusiness and security firms. It has a dedicated setup for each, all on one finance, warehouse and procurement core.
Yes. VortexERP Enterprise deploys on-premise or in the cloud, and many clients keep it in their own data centre. VortexERP Lite is the cloud-only edition for smaller businesses.
Yes. KRA TIMS/eTIMS invoicing, iTax-ready exports, and M-Pesa and other mobile payments are built into the core, not added on afterwards.
Pricing is tailored to your deployment — modules, number of users, and on-premise versus cloud — so the team gives a quote after a short scoping call. The demo is free.
Book a demo with your own scenarios — month-end close, a full warehouse day, or a KRA audit trail. We'll show it running end-to-end.
Request a demo →